To set up your abstract management system using Dryfta event platform, the very first step is to go to Abstracts & Reviews > Abstract settings to configure your abstract submission and review submission deadlines and other settings.
Go to Forms & Data > Form builder to add custom fields in the abstract submission form, review submission form, author registration and reviewer registration form.
Go to Website builder - Navigation to enable Abstract Submissions menu item. This is for authors to click to go to login page to log in to their dashboard. Also enable Reviewer registration if you want reviewers to register on their own. If you wish to create reviewers account by yourself, then leave it disabled and create reviewers under Contacts tool.
We're now all set. Lets move on to the website where authors would log in to their dashboard to update their profile and submit their abstracts, and reviewers would log in to submit reviews for the assigned abstracts. To access the website, click on View Site button on the top right corner in your backend dashboard.
All abstracts submitted by authors can be viewed under Manage/Assign abstracts.
All reviews submitted by reviewers can be viewed under Submitted Reviews.
To assign reviewers, you can either use the Assign Reviewers tool to assign multiple abstracts to multiple reviewers at once., Or go to each abstract's detail page and click on Reviewers and Reviews tab to assign reviewers.
To add grading/rating fields in review submission form, go to Form builder - Review submission form and click on Add New Field. Select Scales & Ratings from the various options and enter your options which reviewers should choose from when grading an abstract.
Submitting Abstracts - For authors
Log in to the dashboard.
Click on My abstracts to Submit abstract.
Reviewing Abstracts - For reviewers
Login to the dashboard.
Click on Assigned abstracts to review abstracts which have been assigned to you.
Sending Acceptance Letters
Got to Abstracts & Reviews > Acceptance Letter Builder to customize acceptance letter to be sent to authors whose papers have been accepted for the conference. Customize the letter of acceptance with your content and using shortcodes and adding any other custom information. Each letter would be automatically created for each author whose abstract has been accepted. Then using the Send letter feature, email this letter to all accepted authors with acceptance letter automatically attached to the respective emails.
Abstract Book Publishing
Go to Abstracts & Reviews > Abstract Book Builder to customize & generate abstract book in PDF and MS-Word formats. Choose data (abstracts, reviews, authors & reviewers) that you want to display in the abstract book and add custom messages from conference chair and other dignitaries. Option to add a background for the abstract book and upload front and back cover. Include all abstracts in the book or only the ones accepted. Export book to CSV format and open in your excel sheet.
Each abstract has a referee report which logs all changes made for this abstract, by authors, co-authors, reviewers and administrators (chairs), for all steps including abstract submission, review, re-submission and acceptance. Go to an abstract's detail to view the referee report.
Your data in PDF & CSV formats
Go to Backups Manager, or Abstract Book builder tool to Download PDF and Generate CSV of the submitted abstracts and reviews
Creating sessions and program schedule
Go to Program builder tool to create your sessions, automatically fetch session description from abstracts, choose rooms and tracks for each session, select speakers and moderator for each session, set room capacity, enable fraud check for session check-in if you're also crediting Continuing Education Credits to session attendees.
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